Privacy Policy

Effective date: August 18, 2026

Vivant Agency (“Vivant,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, contact us, subscribe to marketing communications, or apply for a position with us.

1. Information We Collect

Information You Provide

We may collect information that you provide directly to us, including:

  • Your name, email address, telephone number, company, and job title.

  • Information included in contact forms, project inquiries, or other communications.

  • Your email address and communication preferences when you subscribe to newsletters or marketing updates.

  • Information submitted with a job application, such as your résumé, employment history, education, portfolio, professional profiles, references, work authorization, and other application materials.

  • Any other information you voluntarily provide.

Please do not submit Social Security numbers, financial account information, medical information, or other highly sensitive information through a general contact form.

Information Collected Automatically

When you use our website, we and our service providers may automatically collect certain technical and usage information, including:

  • Internet Protocol address.

  • Browser and device type.

  • Operating system.

  • Referring and exit pages.

  • Pages viewed and links selected.

  • Dates, times, and duration of visits.

  • Approximate location derived from an IP address.

  • Cookie identifiers and similar technical information.

We may collect this information through cookies, pixels, analytics services, and similar technologies.

2. How We Use Information

We may use personal information to:

  • Respond to inquiries and communicate with you.

  • Evaluate potential projects and provide information about our services.

  • Operate, maintain, secure, and improve our website.

  • Understand website traffic, visitor behavior, and the effectiveness of our content.

  • Send newsletters, agency updates, and other marketing communications.

  • Process and evaluate employment applications.

  • Maintain business and recruiting records.

  • Detect, investigate, and prevent fraud, misuse, or security incidents.

  • Comply with applicable laws and enforce our agreements.

  • Establish, exercise, or defend legal claims.

  • Complete a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction.

3. Cookies and Analytics

We use cookies and similar technologies to operate the website and understand how visitors interact with it. These technologies may remember preferences, measure traffic, identify technical problems, and help us improve website performance.

Our analytics providers may receive information such as your IP address, device information, browser type, and website activity. Their handling of information is governed by their own privacy policies and our agreements with them.

You can control cookies through your browser settings and, where available, through our [Cookie Settings] link. Blocking certain cookies may affect how the website functions.

4. Email Marketing

If you subscribe to our marketing communications, we may use your contact information to send newsletters, agency news, service information, and related content.

You can unsubscribe at any time by selecting the unsubscribe link in a marketing email or contacting us at [insert privacy email]. We may retain limited information needed to record and honor your opt-out request.

Even if you unsubscribe from marketing, we may continue sending nonpromotional communications related to an inquiry, application, transaction, or existing business relationship.

5. Job Applicant Information

When you apply for a position with Vivant, we may use your information to:

  • Review your qualifications and application.

  • Communicate with you about employment opportunities.

  • Arrange and conduct interviews.

  • Verify application information and references.

  • Meet legal and recordkeeping obligations.

  • Consider you for other positions, where permitted.

We may disclose applicant information to employees involved in hiring, recruiters, applicant-tracking providers, background-check providers when legally permitted and separately authorized, professional advisers, and other vendors supporting our recruitment process.

If you become an employee, relevant application information may become part of your employment record.

6. How We Disclose Information

We may disclose personal information to:

  • Service providers: Vendors that provide website hosting, analytics, email delivery, security, recruiting, data storage, and other operational services.

  • Professional advisers: Attorneys, accountants, insurers, auditors, and other professional advisers.

  • Government and legal authorities: When required by law, subpoena, court order, or other legal process, or when reasonably necessary to protect rights, safety, or property.

  • Business transaction participants: Potential or actual buyers, investors, lenders, advisers, and other participants in a merger, acquisition, financing, restructuring, bankruptcy, or sale of assets.

  • Other parties at your direction: When you request or authorize the disclosure.

We do not sell personal information in exchange for money. Certain disclosures involving analytics or similar technologies may be treated as a “sale,” “sharing,” or targeted advertising under some state privacy laws, even when no money changes hands. Where applicable, you may request to opt out as described below.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including providing services, responding to inquiries, evaluating applicants, maintaining business records, meeting legal obligations, resolving disputes, and enforcing agreements.

Retention periods may vary depending on the type of information, the context in which it was collected, applicable legal requirements, and operational needs.

8. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no website, transmission method, or storage system is completely secure, and we cannot guarantee absolute security.

9. Your Privacy Rights

Depending on your state of residence and whether the applicable law covers Vivant’s activities, you may have the right to:

  • Confirm whether we process your personal information.

  • Access or obtain a copy of your personal information.

  • Correct inaccurate personal information.

  • Request deletion of personal information.

  • Obtain certain information in a portable format.

  • Opt out of the sale or sharing of personal information.

  • Opt out of targeted advertising or certain profiling.

  • Limit certain uses of sensitive personal information.

  • Appeal a decision concerning a privacy request.

  • Exercise your rights without unlawful discrimination.

To submit a request, email [insert privacy email] with the subject line “Privacy Request” or use [insert privacy-request/contact-form link].

Please describe your request and provide enough information for us to identify relevant records. We may need to verify your identity before processing certain requests. Where permitted, an authorized agent may submit a request on your behalf, but we may require proof of authorization and identity verification.

These rights are subject to applicable exceptions. If we deny a request, we will provide an explanation when required by law.

10. Third-Party Websites

Our website may contain links to websites or services operated by third parties. We do not control and are not responsible for their privacy practices. We encourage you to review their privacy policies before providing personal information.

11. Children’s Privacy

Our website and services are intended for businesses and adults and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, contact us so that we can take appropriate action.

12. United States Processing

The website is intended primarily for users in the United States. Personal information may be stored and processed in the United States, where privacy laws may differ from those in other jurisdictions.

13. Changes to This Policy

We may update this Privacy Policy periodically. When we make changes, we will post the revised Policy on this page and update its effective date. Material changes may also be communicated through another appropriate method.

14. Contact Us

For questions about this Privacy Policy or our privacy practices, contact:

Vivant Agency
Email: [insert privacy email]
Contact form: [insert contact-form link]